Minutes of the Cypress County Council Meeting held August 4th, 2009

 

PRESENT:                           George Russill, Reeve

                                                Darcy Geigle, Deputy Reeve

                                                Floyd Haas

                                                LeRay Pahl

                                                Garry Lentz

                                                Herb Scott

                                                Jerry Clark

                                                Brad Betcker

                                                Peter Konosky

                                                Lutz Perschon, Manager

                                                Doug Henderson, Assistant Manager

                                                Jeffrey Dowling, Planning Advisor

                                                Roxanne Risk, Treasurer/Recording Secretary

 

ABSENT:                              Rick Bleau, Public Works Supervisor

                                               

CALL TO ORDER:              1:04 P.M.

 

AGENDA:                              Resolution No. 2009/210

 

                                                Darcy Geigle moved to accept the agenda.

 

                                                                                                Carried.

 

MINUTES:                            Resolution No. 2009/211

 

                                                Jerry Clark moved to approve the minutes of the July 21st, 2009 Public Hearing and Regular Council Meeting with correction to Range Road 10 – Walburger to state “Range Road 10 ends at the north and south of Walburger’s yard and people proceed to drive through his yard.”

 

                                                                                                Carried.

 

Accounts                         ACCOUNTS FOR                   

PAYMENT:                           Resolution No. 2009/212

 

Herb Scott moved to approve the Accounts for Payment in the amount of $ 509,945.80.

 

                                                                                                Carried.

 

BUSINESS ARISING:

 

Bylaw 2009/19 - Land

Use Amendment

(Pt NE 21-11-5-W4)            A Public Hearing on the proposed bylaw was held prior to the meeting.

 

                                               Resolution No. 2009/213

 

                                               LeRay Pahl moved to postpone Bylaw 2009/19 to next meeting.

 

                                                                                                Defeated.

 

                                               Resolution No. 2009/214

 

                                               Jerry Clark moved second reading of Bylaw 2009/19.

 

                                                                                                Defeated.

DELEGATION:

 

New Hall Funding

Request – Elkwater

Community

Association                        Len Knowles, Jim Bengert, and Leslie Nemeth were in attendance to update Council on their project to construct a new community hall.  The Association has completed a design of the new building which includes the required development permit, tendered the project receiving firm construction costs, and established a timeline for the project.  The next stage for the project is to secure funding.  At present, the Association has applied for a grant from the Community Adjustment Fund (CAF) and expects a response within the next three weeks.

 

                                               The Association is asking Cypress County for a grant and a loan for the balance of the project not covered by grants.  Council has requested the Association return when they have definite confirmations of grants received.

 

                                               Resolution No. 2009/215

 

                                               Brad Betcker moved to submit a letter of support to the Elkwater Community Association for their new hall project.

 

                                                                                                Carried.

 

BUSINESS

ARISING:

 

Bylaw 2009/20 – Land

Use Amendment

(Wind Energy Facility

District)                                A Public Hearing on the proposed bylaw was held prior to the meeting.

                                              

                                               Resolution No. 2009/216

 

                                               Jerry Clark moved second reading of Bylaw 2009/20.

 

                                                                                                Carried.

 

                                               Resolution No. 2009/217

 

                                               Floyd Haas moved third reading of Bylaw 2009/20.

                                                                                               

                                                                                                Carried.

 

Bylaw 2009/22 – Land

Use Amendment

(Pt NE 21-12-7-W4)            A Public Hearing on the proposed bylaw was held prior to the meeting.

                                              

                                               Resolution No. 2009/218

 

                                               Jerry Clark moved second reading of Bylaw 2009/22.

 

                                                                                                Defeated.

 

Elkwater Roads                 At the July 21st Council meeting, Council directed staff to research road projects in Elkwater Townsite that Cypress County participated in.

 

                                               In 2004, Council agreed to allocate $50,000 to Elkwater Townsite street maintenance, with a $30,000 initial allocation, the balance to be reserved for the drainage study and/or further road maintenance (Resolution No. 2004/180).

 

                                               In 2005, Council agreed to proceed with the Elkwater Townsite drainage project using the 2006 and 2007 street maintenance allocation and to apply for funding under the 2005 Federal Tax Revenue program (Resolution No. 2005/194).

 

                                               Reeve Russill would like Council to submit a letter of support of a 75-25 split with the province for the paving of roads in Elkwater.

 

                                               Resolution No. 2009/219

 

                                               Jerry Clark moved to submit a letter to the Minister indicating that Cypress County will fund 25% hard surfacing for the paving of roads in Elkwater, with the funding to come from the $50,000 yearly allocation. 

                                                                                               

                                                                                                Carried.

 

NEW BUSINESS:

 

Bylaw 2009/25 – Land

Use Amendment

(Pt NE 36-11-4-W4)            An application has been received from Mark Elhart to reclassify a Pt NE 36-11-4-W4 from Agricultural District 2 “A-2 General Agriculture” to Country Residential District 2 “CR-2”.

 

                                               Resolution No. 2009/220

 

                                               Jerry Clark moved first reading of Bylaw 2009/25.

 

                                                                                                Carried.

 

Bylaw 2009/24 – Land

Use Amendment

(Pt Plan 0312407,

Block 1, Lot 2

(NE 30-13-6-W4))               An application has been received from Karen Metz to reclassify a portion of Plan 0312407, Block 1, Lot 2 (NE 30-13-6-W4) from Agricultural District 1 “A-1 Urban Fringe” to Light Industrial District “LI”.

 

                                               Resolution No. 2009/221

 

                                               Darcy Geigle moved first reading of Bylaw 2009/24.

                                                                                               

                                                                                                Carried.

 

CFEP Grant

Application – Elkwater

Girl Guides Camp              The Girl Guides are applying for a CFEP grant of $ 50,000 for modernizing and upgrading their camp at Elkwater.  The CFEP program encourages applicants to obtain a statement of municipal support for their proposed project.

 

                                               Resolution No. 2009/222

 

                                               LeRay Pahl moved to submit a letter of support to the Elkwater Girl Guides for their project of modernizing and upgrading their Elkwater camp.

 

                                                                                                Carried.

 

Personnel Policy

Review – Sickleave          The personnel policy for sick leave was presented to Council.

 

                                               Council has directed staff to research the history of the policy and any implications of changing this policy.

 

Policy ADM 18

Amendment –

Flowers or Gifts                 Staff would like Council to amend Policy ADM18 to include “extended family” and that it is appropriate to send flowers at the time of death and to increase the value to $ 70.

 

                                              

                                               Resolution No. 2009/223

 

                                               Floyd Haas moved to amend Policy ADM 18 as presented.

 

                                                                                                Carried.

 

Policy R3 –

Maintenance of Roads

to Residences                    At the July 21st Council meeting, Council directed staff to draft a policy regarding maintenance of public roads.

 

                                               Staff has drafted Policy R3 to address the issue of maintaining public roads.

 

                                               Resolution No. 2009/224

 

                                               Jerry Clark moved to adopt Policy R3 – Maintenance of Developed Roads to Residences.

 

                                                                                                Carried.

 

Road Maintenance

Request – Dean &

Shirley Roy                         A letter has been received from Kipling B. Wiese Professional Corporation, on behalf of Dean & Shirley Roy, requesting that the County continue ploughing Township Road 150. 

 

                                               Staff informed Council that the road is not registered by a road plan and has never been, as best as can be determined.  The maintenance ceased a few years ago as the road is less than half a mile long and a high grade road is adjacent to the quarter.

 

                                               Resolution No. 2009/225

 

                                               Peter Konosky moved to take no action.

 

                                                                                                Carried.

 

Undeveloped Road

Maintenance

Request – EOG                  EOG Resources would like a number of road allowances near Highway 41, between Township Roads 164 and 182, to be maintained by the County.

 

                                               Council would like staff to bring the policy regarding these maintenance issues to the next meeting for discussion.

                                                

Road Maintenance

Request – Klaiber             A letter has been received from Glen Klaiber asking Council to discuss maintenance on the east/west road into SE19-11-4-W4.  As per his letter, Mr. Klaiber explained that this section of road has been used and maintained by the County for the past 25 years and it was a trade off for the north/south road (Range Road 45).  The north/south road is now grass covered and would require gravel and the ditches cut.

 

                                               Council discussed this issue and determined that the access roads to the residence are private driveways and are therefore the responsibility of the property owner.

 

                                               Resolution No. 2009/226

 

                                               LeRay Pahl moved to take no action.

 

                                                                                                Carried.

 

IDP Process &

Proposed Changes          For the implementation of the IDP it still requires second and third readings from all three Councils.  A number of different options have been presented to move ahead with the readings of the IDP and associated bylaws.

 

                                               Cypress County has agreed that all municipalities give second reading and make amendments as noted and to withhold third reading until the City/County water agreement is signed. 


REPORTS:

 

Manager’s Report               The Manager’s Report was presented and accepted for information.

 

Assistant Manager’s

Report                                   The Assistant Manager’s Report was presented and accepted for information.

 

Reeve’s/Councillors’

Reports                                 Updates were provided on meetings/conferences attended and upcoming meetings.

 

ADJOURN:                           4:06 P.M.