Minutes of the Cypress County Council Meeting held March 23rd, 2010

 

PRESENT:                           Darcy Geigle, Reeve

                                                Brad Betcker, Deputy Reeve

                                                LeRay Pahl

                                                Garry Lentz

                                                George Russill

                                                Herb Scott

                                                Jerry Clark

                                                Peter Konosky

                                                Lutz Perschon, Manager

                                                Doug Henderson, Assistant Manager

                                                Rick Bleau, Public Works Supervisor

                                                Jeffrey Dowling, Planning Advisor

                                                Roxanne Risk, Treasurer/Recording Secretary

 

ABSENT:                              Floyd Haas

 

CALL TO ORDER:              10:43 A.M.

 

AGENDA:                              Resolution No. 2010/72

 

                                                George Russill moved to accept the agenda with the addition of 7(e) Policy SAF 10 – Wireless Communications and 7(l) CFEP Application – Elkwater Park Golf Club to New Business and Westside Water Co-op to Delegations and the deletion of 7(f) Bylaw 2010/10 – Off Highway Vehicles from New Business.

 

                                                                                                Carried.

 

 

MINUTES:                            Resolution No. 2010/73

 

                                                Herb Scott moved to approve the minutes of the March 2nd, 2010 Council Meeting.

 

                                                                                                Carried.

 

 

ACCOUNTS FOR              

PAYMENT:                           Resolution No. 2010/74

 

Garry Lentz moved to approve the Accounts for Payment in the amount of $ 591,359.48.

 

                                                                                                Carried.

 

CASH STATEMENT:        Resolution No. 2010/75

 

                                               LeRay Pahl moved to accept for information the cash statement for the month ending February 28th, 2010.

 

                                                                                                Carried.

 

BUSINESS ARISING:

 

Bylaw 2010/05 – Land

Use Amendment

(Pt NW 32-10-7-W4)             An application has been received from Patrick Doyle to

reclassify a portion of the NW 32-10-7-W4, Plan 0611103, Block 1, Lot 1, from Agricultural District 2 “A-2 General Agriculture” to Light Industrial District “LI”.  A public hearing on the proposed bylaw was held prior to the meeting.

 

                                               Resolution No. 2010/76

 

                                               Jerry Clark moved second reading of Bylaw 2010/05.

 

                                                                                                Carried.

 

                                               Resolution No. 2010/77

 

                                               LeRay Pahl moved third reading of Bylaw 2010/05.

 

                                                                                                Carried.

 

Bylaw 2010/08 –

Unsightly Property           The number and condition of vehicles is one of the factors that an enforcement officer uses when determining if a property is unsightly.  Interpretation of what is meant by “unregistered” has lead to questions regarding enforcement.  The Bylaw has as an addition under Section 3(2)(c) “For Clarity, a registered vehicle must have attached to it the corresponding license plate with a current year sticker attached.”

 

                                               Councillor Lentz submitted a letter to council outlining his opposition to this bylaw change and requested a recorded vote. 

 

                                               Resolution No. 2010/78

 

                                               Herb Scott moved third reading of Bylaw 2010/08.

 

                                                                                                Carried.

 

                                               In Favour – Peter, Brad, Herb, LeRay, Jerry, Darcy

                                               In Opposition – Garry, George

 

NEW BUSINESS:

 

Grader Tender                     Staff supplied Council with a summarized list of tenders from vendors for the purchase of the motor grader.  Council discussed the tenders from each vendor.

 

                                                Resolution No. 2010/80

 

                                                Garry Lentz moved to purchase the Caterpillar motor grader from Finning as recommended.

 

                                                                                                Carried.

 

BUSINESS ARISING:

 

2010  Operating &

Capital Budget                    Council reviewed and discussed the operating and capital budget. 

 

                                                Resolution No. 2010/79

 

                                                Jerry Clark moved approval of the 2010 Operating Budget at $21,706,312.00 and the 2010 Capital Budget at $24,851,332.00.

                                                                                               

                                                                                                Carried.

DELEGATION:

 

Integrated Community

Sustainability Plan (ICSP),

Dorothy Moore, Civic

Solutions                              Dorothy Moore from Civic Solutions was in attendance to discuss the ICSP.  She went through the draft document and welcomed Council and staff’s input and suggestions. 

 

 

RECESS:                              12:18 P.M.

 

RECONVENE:                     12:47 P.M.

 

NEW BUSINESS:

 

Personnel Policy –

Revision Health &

Wellness                               As a result of recent negotiations between staff and council, the addition of a Health and Wellness component to the personnel policy is required.

 

                                                Resolution No. 2010/81

 

                                                LeRay Pahl moved to amend the Personnel Policy, to include the addition of the Health and Wellness component.

                                                                                               

                                                                                                Carried.

 

Policy CS 3 –

Safety Footwear –

Amendment                         As a result of recent negotiations between staff and council, the amendment in the coverage of safety footwear is required.  The reimbursement of safety footwear is changed from 50% to a maximum of $100.00 to reimbursement of a maximum of $100.00. 

 

                                                Resolution No. 2010/82

 

                                                Garry Lentz moved to amend Policy CS 3 – Safety Footwear to change the reimbursement of safety footwear.

 

                                                                                                Carried.

 

Policy SAF 02 –

Disciplinary Measures      Previously, the Safety Committee discussed the disciplinary measures regarding safety incidents.  It was felt that employees should not be haunted forever by an occasional mishap.  While written documentation of moderate or serious incidents is important, this is intended to be the emphasis needed to have the employee improve their safe work habits.  Therefore, the committee felt that if the employee does not have any more moderate or serious incidents, the written warning should be removed from their file after one year.

 

                                                Resolution No. 2010/83

 

                                                LeRay Pahl moved no action.

 

                                                                                                Carried.

 

Policy SAF 10 –

Wireless

Communications                Statistics show that in Alberta, driver distraction is responsible for 30% of collisions.  The use of a cell phone while driving increased the risk of collision 4 times.  To increase the safety to employees and the travelling public, it is recommended that the use of cell phones including hands- free while driving a company vehicle be prohibited.

 

                                                Resolution No. 2010/84

 

George Russill moved to accept Policy SAF 10 – Wireless Communications Use.

 

                                                                                                Carried.

 

 

** Councillor Clark left the meeting at 1:30 P.M. due to conflict of interest.

 

COMMITTEE

SESSION:                             Resolution No. 2010/85

 

                                                Brad Betcker moved to go into committee of the whole.

 

                                                                                                Carried.

                                                Resolution No. 2010/86

 

                                                George Russill moved to come out of committee of the whole.

 

                                                                                                Carried.

 

DELEGATION:

 

Westside Water

Co-op, Nancy

Boutilier, Keith Weiss        Discussed in Committee Session.

 

                                                A recorded vote was requested.

 

                                                Resolution No. 2010/87

 

                                                Brad Betcker moved to finance 100% of the non-grantable portion of costs for the Westside Water Co-op and remove the water license fees from the Westside Water Co-op’s charges payable to the County.

                                               

                                                                                                Carried.

 

                                                In Favour – Peter, Garry, Brad, LeRay

                                                In Opposition – Herb, Darcy, George

 

** Councillor Clark returned to the meeting at 2:53 P.M.

 

 

Integrated Community

Sustainability

Plan (ICSP)                           Resolution No. 2010/88

 

                                                Peter Konosky moved to accept the ICSP.

 

                                                                                                Carried.

 

Bylaw 2010/09 –

Land Use Amendment

(Pt SE 24-11-8-W4)             An application has been received from Focus Surveys on behalf of Burt and Selene Anderson to reclassify a portion of the SE 24-11-8-W4, from Agricultural District 2 “A-2 General Agriculture” to Country Residential District 2 “CR-2”.

                                                Resolution No. 2010/89

 

                                                George Russill moved first reading of Bylaw 2010/09.

 

                                                                                                Carried.

 

Bylaw 2010/11 –

Land Use Amendment

(Pt SE 18-13-6-W4)             An application has been received from Richard Huber to reclassify a portion of the SE 18-13-6-W4, from Agricultural District 1 “A-1 Urban Fringe” to Country Residential District 2 “CR-2”.

 

                                                Resolution No. 2010/90

 

                                                Jerry Clark moved first reading of Bylaw 2010/11.

 

                                                                                                Carried.

 

Bylaw 2010/12 –

Cypress View

Loan                                      At the December 15th, 2009 Council meeting, approval was given for financing for the Cypress View Foundation to match a grant from the Province of Alberta under the Lodge Modernization and Improvement Program.  The bylaw has been prepared to provide the loan.  Once first reading is approved, the bylaw will need to be advertised before proceeding with second reading.

 

                                                Resolution No. 2010/91

 

                                                George Russill moved first reading of Bylaw 2010/12.

 

                                                                                                Carried.

 

 

Audit Service

Plan                                        Meyers Norris Penny submitted the Audit Service Plan to inform Council of their overall strategy and general arrangements for the audit of the financial statements of Cypress County for year ended December 31, 2009.

 

 

                                                Resolution No. 2010/92

 

                                                Jerry Clark moved to receive for information the audit service plan.

 

                                                                                                Carried.

 

 

Land Offer – Suffield

(Orr Mineral

Developments)                   Robert Orr, of Orr Mineral Developments Ltd., has submitted a letter to Council, offering Lots 24-32 of Block 44, Plan 200AJ in the Hamlet of Suffield, to Cypress County at no charge.

 

                                                Council has requested an environmental report to show that there are no contaminants and/or residues remaining in the soil. 

 

CFEP Application –

Elkwater Park

Golf Club                              Elkwater Park Golf Club has submitted a letter to council to ask for a letter of support for their CFEP application.  They are applying for the grant to make various course improvements.

 

                                                Resolution No. 2010/93

 

                                                LeRay Pahl moved to submit a letter of support to the Elkwater Park Golf Club for the CFEP application.

 

                                                                                                Carried.

 

REPORTS:

 

Public Work’s Report        The Public Work’s Report was presented and accepted for information.

 

                                                Township Road 130 between Rge Rds 45 & 50 will be looked at on the 2010 road tour.  Research will be conducted for the engine retarder signs.  Cypress County will be undertaking the maintenance to fill in the former water reservoirs in Seven Persons.  No action on lengthening the approach at 5418 Twp Rd 120.  Until we hear from Pat Kearny, no action is to be taken regarding the Huber Dam near Rge Rd 70.  Cost estimates will be researched to rectify the flooding situation near the Harrold’s & Frey’s residences along Rge Rd 65.

 

                                                                                              

Manager’s Report               The Manager’s Report was presented and accepted for information.

 

                                                The County will not be participating in the workplace wellness project presented by the Canadian Mental Health Association.  Council decided to install solar powered flashing red lights at stop signs at the Eagle Butte and Black and White intersections on Twp Rd 120.

 

                                               

Assistant Manager’s

Report                                   Cypress County is celebrating its 25th year as a municipality.  Council will give thought as to how to celebrate this event.

 

 

Reeve’s/Councillors’

Reports                                 Updates were provided on meetings/conferences attended and upcoming meetings. 

 

ADJOURN:                           4:10 P.M.